What is the GDPR and what is our path to GDPR compliance?

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        May 8, 2018

We manage so many of our daily activities online that the web has inevitably turned into a giant pool of personal data, which is exposed to a variety of risks, as was the recent case with Facebook.

Europe’s General Data Protection Regulation (GDPR Compliance), which goes live on May 25th, is aimed at addressing all security risks by enforcing a strict data protection regulation across the EU and beyond.

Learn more about the main principles of the GDPR, how it is meant to protect data privacy and how it will affect our relationship with you and your customers.

What is the GDPR all about?

The GDPR regulation is the most impactful piece of data privacy legislation in the new century.

Coming on the heels of the recent Facebook scandal, which revealed that the data of millions of Facebook users had been misused for the sake of third-party campaigns, the GDPR regulation is designed to regain order in how personal data is handled and stored online.

GDPR May 25th

Despite being an EU regulation, the GDPR practically affects any company that processes the personal information of EU citizens.

That said, it applies to whether or not that company is based in the EU.

For instance, if a US-based company provides goods or services to EU citizens, it automatically falls within the scope of the regulation.

Personal data and individual rights

Approved on April 14, 2016, the new set of rules treats personal data protection as “a fundamental right” of all EU citizens and consumers.

Regarding online services, personal data could include anything from an individual’s name to a physical location or an IP address.

GDPR personal data - definition

The law also covers browser cookies that can track the web activity of EU individuals.

In an effort to give consumers a bit of power in the so-called “big data” world, the new regulation also gives EU individuals more rights to their information.

All EU individuals will have the explicit right to know whether, where and for what purpose their personal data is being processed.

The GDPR empowers EU individuals to have their personal data erased or not processed further.

They can also object to having their data processed for direct marketing purposes and choose to transfer it away to another provider.

Data protection responsibilities under the GDPR

The GDPR sets out the rights of EU individuals and the respective obligations of data processing companies and organizations in a total of 99 articles.

The main business takeaway is that each company will have to justify the collection of personal data and to follow very strict rules in the process.

The regulation makes a clear differentiation between companies that direct the collection of data (data controllers) and those that actually process it (data processors).

GDPR data controller processor - definition

Both controllers and processors will be delegated data protection responsibilities that will make them equally pursuant to GDPR compliance audits.

The GDPR requires companies to revise and update their privacy policies and to make them clearer and more transparent to EU users.

They will need to clearly specify what personal information is collected, for what purposes it is used and what legal basis each purpose is backed up by.

Apart from justifying their data processing activities, however, companies will also need to take specific technical and organizational measures to ensure the highest level of in-house data protection.

Planned GDPR compliance measures on our platform

As a service provider operating on the European market, we are GDPR-bound by default.

Here is a list of the measures that will come into effect on May 25th in order to ensure GDPR compliance across our platform.

1. Privacy policy updates

The privacy policy has to mirror each given company’s approach to become GDPR-compliant.

We are now working on a revised version of the privacy policy for clients and on a brand new privacy policy for resellers, which will clearly specify our legal grounds for personal data processing, as well as all associated individual rights and data protection responsibilities.

2. WHOIS updates

The current public WHOIS system, which is aimed at providing free access to a domain owner’s personal information, is incompatible with the GDPR’s principles.

For that reason, some registries have taken steps to hide the WHOIS details pertaining to the domains they are managing.

Others have decided to give registrants the option to agree to having their personal data exposed online via an explicit consent option on the domain search form.

We are still working on a GDPR compliance model regarding our domain name registrations and will do our best to launch it online prior to the GDPR’s enforcement date.

3. Order form updates

Minor updates will be added to the order form to ensure that customers could consent to specific activities such as receiving newsletters or having their data stored outside the European Union.

4. Reseller hosting platform updates

CloudRocket reseller hosting model is not fully compatible with the GDPR’s data privacy standards.

Following a consultation with data protection advisers and learning from our industry’s best practices, we’ve had to initiate a few important, GDPR-compliant updates to our reseller hosting platform.

Those updates will include:

  • A revision of the List Clients section of the Reseller Control Panel, after which you will see the following per-client information: Username, Type of Service, Date of Purchase and Expiration Date;
  • A revision of the client’s Control Panel when accessed from the Reseller Control Panel via the “Login as reseller” button, after which you will only see information that does not directly or indirectly identify the given client as far as their personality is concerned;

In other words, in accordance with the GDPR regulation principles, which come into force on May 25th, you will be able to recognize your customers by the very details of the service they’ve purchased rather than by their personality.

5. In-house technical and organizational measures

As mentioned earlier, the GDPR will enforce a set of data protection policies on interested companies and organizations to comply with.

They will all require a substantial investment of resources in technical and organizational data protection measures for ensuring the utmost GDPR compliance level.

GDPR data protection measures

We’ve done our best to create an efficient action plan that will help us implement all the newly required measures right on time.

Among them is the very method in which we communicate with the data centers that we are partnering with to ensure that they provide the necessary data protection levels.

NOTE: We’ll keep informing you on all significant GDPR updates as they get implemented on our platform prior to May 25th.

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